Download UI19 Form in Word Format
What is a UI19 form?
Employers have a legal obligation to register all employees (including domestic workers since 1 April 2003) with the Department of Labour’s Unemployment Insurance Fund (UIF). They also have to notify the UIF of any changes in the employment details of the employee.
Form UI19 is the “declaration of information of commercial employees and workers employed in a private household.” All employers must submit the form to the UIF before the 7th of each month to update the Fund’s database.
Declarations made by an employer in the UI19 Form must include:
- Changes in the employer’s contact details;
- Changes in the remuneration of an employee;
- When a new employee has been employed; and
- When an employee’s employment has been terminated.
An employee is anyone receiving remuneration. In South Africa, The Unemployment Insurance Act and Unemployment Insurance Contributions Act apply to all employees, except:
- workers employed for less than 24 hours a month with an employer;
- learners;
- public servants;
- foreigners working on contract who are going to be repatriated at the end of their contract; and
- employees who only earn commission.
How to submit a declaration to the UIF
Employers can make monthly declarations to the UIF through:
- a UI19 form;
- an electronic payroll system which is compliant with UIF declaration specifications; or
- uFiling.
You can download the UI19 Form as a word document below. The form must be submitted to the UIF via:
- Post (UIF, Pretoria, 0052);
- FAX (012 337 1636); or
- Email (webmaster@uif.gov.za).
Electronic payroll systems declarations must be emailed to declarations@uif.gov.za.
Claiming UIF
Employees who have contributed to the UIF and have been dismissed can enter a claim against the UIF. In order to submit a claim for unemployment benefits, unemployed workers must obtain a UI19 form from their previous employer and submit it to their nearest labour centre, along with:
- a bar-coded ID or passport;
- form UI2.8 for banking details;
- proof of registration as a work-seeker; and
- a salary schedule if there was a change in remuneration.
UIF Form Downloads